Here you can find the documents needed for the membership application.
Data protection for membership at the VfR Wiesbaden
- Responsible for data processing, data protection coordinator Association for Lawn Games (VfR) Wiesbaden e.V., Steinberger Straße 16, 65187 Wiesbaden
1st Chairman: Kai Heuchert, firstname.lastname@example.org
2nd Chairman: Werner Heckmann, email@example.com
Data protection coordinator at VfR: Peter Kaun, firstname.lastname@example.org
- Processing framework, legal basis For the purpose of membership administration, VfR processes your name, date of birth, and address. Furthermore, email address and telephone or mobile number are collected as voluntary information for quick contact. The bank details are necessary for the collection of membership fees. As a member of the respective sports associations, VfR is obliged to pass on the name, date of birth, if applicable address, if applicable passport photo or player pass (master data). This also applies to accident and damage reports. The data is processed using data processing systems (EDP) and taking into account technical and organizational measures. Your master data will be forwarded to the corresponding sports association, for example, for player pass creation, registration for games, or results transmission. The master data is usually stored and managed exclusively in closed user areas on the websites of sports clubs. The processing of personal data takes place subject to the technical and organizational measures of the respective controllers. A publication of the data is not released by VfR, if possible. The following sports clubs and their umbrella organizations can be recipients of your master data, depending on the department: State Sports Association of Hesse e.V., Hessian Tennis Association e.V., Hessian Handball Association e.V., Hessian Football Association e.V., Hessian Bowling and Bowling Association e.V., Hessian Table Tennis Association. Referees, officials as well as organizers, responsible and organizers of game events can or must access the master data and process it further if necessary (reporting results, game reports, etc.). The legal basis for the data collection is Art. 6 para. 1 sentence 1 lit. b) GDPR.
- Publication of personal data on offers from VfR For the external representation of VfR, names and images of members are published on VfR’s services. The legal basis for this is Art. 6 para. 1 sentence 1 lit. a) GDPR. VfR’s services include the websites under www.vfr-wiesbaden.de including all subdomains as well as embedded websites of the departments (hereinafter „web services“) as well as flyers, yearbooks, club newspapers, blackboards, and sponsorship concepts (hereinafter „print services“). VfR Wiesbaden intends to publish photos of the teams, events, and game scenes, the full names of the members, the club affiliation, the year of birth, honors, as well as player results and events on its web services and print services. Only the first name is published for members under 16 years of age. In exceptional cases, the full name, player results, honors, rankings, and team line-up may also be published for members under 16 years of age. If the team consists of only one player (depending on the department), VfR intends to publish the individual image of the person concerned. The granting of rights to the images is without compensation and also includes the right to edit, provided that the editing is not disfiguring. If the photos provide indications of ethnic origin, religion, or health (e.g., skin color, headgear, glasses), the consent also applies to this information. The consent to process and publish the data listed in point 3 can be revoked at any time – also partially. However, the consent of the signatory is irrevocable in the case of group photos (e.g., team photos) unless a balance of interests clearly favors the depicted person. The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. All data will be deleted irreversibly after termination of membership, unless administrative, legal, contractual, or statutory retention periods prevent this or your interest in deleting the data outweighs our interest in archiving it. The membership data will be deleted 2 years after termination of membership. The contribution data will be deleted after 10 years. You have the right to object in accordance with Art. 21 GDPR.
- Storage duration
Data will be deleted as soon as it is no longer necessary for the purpose of its collection. After termination of membership, all data will be irrevocably deleted unless administrative, legal, contractual or statutory retention periods prevent this and your interest in deleting the data does not outweigh our interest in archiving the data. Member data will be deleted 2 years after termination of membership. Contribution data will be deleted after 10 years.
- Data subject rights and objection
You have the following data subject rights: right of access (Art. 15 GDPR), right to rectification of inaccurate data and to have incomplete personal data completed (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), data portability (Art. 20 GDPR), revocation of consent (Art. 7(3) GDPR), and the right to lodge a complaint with the supervisory authority of Hessen (Art. 77 GDPR). These rights can be asserted in writing or by email to the data protection coordinator or responsible persons at VfR. You have the right to object according to Art. 21 GDPR. However, the objection only applies if there are reasons that arise from your particular situation. After an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms. The VfR is also not required to terminate processing if it serves the assertion, exercise or defense of legal claims.